Facility Coordinator

Responsibilities:

• Coordinate and oversee facility maintenance activities, including HVAC systems, plumbing, electrical, and building repairs, to ensure optimal performance and functionality.
• Monitor and manage facility operations, including security, access control, waste management, and janitorial services, to maintain a clean, safe, and secure working environment.
• Serve as the primary point of contact for facility-related issues and inquiries from employees, tenants, and visitors, providing timely and effective resolution of issues.
• Maintain accurate records of facility maintenance activities, work orders, and service contracts, ensuring compliance with regulatory requirements and company standards.
• Manage vendor relationships and contracts for facility maintenance services, negotiating pricing, terms, and service level agreements to ensure cost-effectiveness and quality service delivery.
• Conduct regular inspections and audits of facilities to identify maintenance needs, safety hazards, and compliance issues, and implement corrective actions as needed.
• Develop and implement preventive maintenance programs and schedules to proactively address facility maintenance needs and minimize downtime.
• Coordinate facility-related projects, renovations, and upgrades, including space planning, construction management, and furniture/equipment procurement, ensuring timely and cost-effective execution.
• Assist in budget planning and forecasting for facility maintenance and operations, tracking expenses, and managing expenditures within budgetary constraints.
• Collaborate with cross-functional teams, including HR, IT, and administrative staff, to support facility-related initiatives and address business needs.

Requirements:

• Bachelor's degree in Facilities Management, Business Administration, or a related field. Certification in Facility Management (e.g., CFM) is a plus.
• Minimum of 3 years of experience in facility management, property management, or related roles, preferably in a corporate or commercial environment.
• Strong understanding of facility operations, maintenance practices, and regulatory requirements, with knowledge of building codes, safety standards, and environmental regulations.
• Excellent organizational and time management skills with the ability to prioritize tasks, manage workload effectively, and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills with the ability to interact professionally with employees, vendors, and stakeholders at all levels of the organization.
• Proficiency in computer applications, including Microsoft Office suite and facility management software (e.g., CMMS, IWMS).
• Proactive problem-solving skills with the ability to anticipate facility-related issues and implement effective solutions.
• Ability to work independently with minimal supervision as well as collaboratively in a team-oriented environment.
• Flexibility to work outside regular business hours and respond to facility emergencies as needed.